Principal Administrative Associate II / OTPS Specialist, Bureau of Facilities Planning and Administrative Services job vacancy in NYC Careers – Jobs in New York

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We got a new job details in NYC Careers & they are Hiring Candidates for Principal Administrative Associate II / OTPS Specialist, Bureau of Facilities Planning and Administrative Services

Job Details
Company Name :
NYC Careers
Company Location :
Queens, NY 11101
Job Position :
Principal Administrative Associate II / OTPS Specialist, Bureau of Facilities Planning and Administrative Services
Job Category :
Jobs in New York

Job Description :
***OPEN TO PERMANENT APPLICANTS IN THE CIVIL SERVICE TITLE OF PRINCIPAL ADMINISTRATIVE ASSOCIATE OR COMPARABLE CIVIL SERVICE TITLE.

With an annual budget of $1.6 billion and a 6,000-plus workforce across the five boroughs of New York City (NYC), the NYC Department of Health and Mental Hygiene (NYC DOHMH) is one of the largest public health agencies in the world. We serve approximately 8 million New Yorkers from diverse ethnic, cultural and economic backgrounds and our workforce is as varied as the city we serve, bringing an extraordinary array of languages and dynamic experiences to bear upon the work of public health, as we strive to foster a diverse and inclusive work environment. In the promotion of health education, disease prevention and control, our most important tool is the people that we serve. We’re also one of our nation’s oldest public health agencies with a long and distinguished history of innovation and excellence and over 200 years of leadership in the field.

The Division of Administration, Bureau of Facilities Planning and Administrative Services is seeking an experienced, highly motivated, analytical, and talented Principal Administrative Associate II to serve in the capacity of OTPS Specialist under the direction of the Senior Director of Fiscal Management.

The Bureau of Facilities Planning and Administrative Services provides a myriad of key critical services and serve as a pillar to the Agency. With latitude for independent judgment and decision-making.

DUTIES WILL INCLUDE BUT NOT BE LIMITED TO:

Prepare, review and retrieve data for the preparation of purchase orders, storehouse requisitions, invitation for bids, scope of services and requests for proposals (RFPs).

Generate, maintain, and update computer data files to compile quarterly and annualized reports.

Prepare, analyze and assist with the Bureau’s OTPS to ensure appropriate funding source for purchases, contracts and equipment.

Prepare, review, submit and monitor payments to vendors in accordance with NYC Mayoral Directive #6.

Utilize OES (OTPS Encumbrance Systems) to prepare encumbrances and reconcile vendor payments schedule with FMS to ensure accuracy.

Coordinate other projects and handle emergencies as they arise.

Prepare solicitation documents required for all methods of procurement of routine or moderate complexity to procure goods and services to conduct project work.

Prepare specifications and documents required for all solicitation methods, Requirements contracts, PASSPORT and other highly complex and specialized purchases, such as electronic/electrical/mechanical equipment, firefighting apparatus and specialized vehicles.

Review all solicitation documents submitted by contractors to ensure conformity to solicitation requirements and prepares summary analyses and recommendations for supervisory staff.

Provide technical assistance to contractors in preparing responses to solicitations.

Conduct conduct research and/or perform cost benefit analyses or related studies.

Review bids and quotations to determine most reasonable price in relation to market conditions; examines samples of items to determine compliance with specifications or standards, accepting substitute items when appropriate, in accordance with PVB rules and regulations.

Conduct contract negotiations.

Provide technical expertise to contractors in the developmental stages of their contracts.

Provides clarification of terms and conditions of contracts to contractors.

Minimum Qual Requirements

1. A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or
2. An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in “1” above; or
3. A four-year high school diploma or its educational equivalent approved by a State’s department of education or a recognized accrediting organization and five years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in “1” above;
4. Education and/or experience equivalent to “1”, “2”, or “3” above. However, all candidates must possess the one year of administrative or supervisory experience as described in “1” above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in “1” above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3½ years.

Preferred Skills

Strong professional working ability to multi-task.

Keen attention to detail.

Proficiency is Microsoft Office Suite, including Excel, Word and PowerPoint.

Good track record to meet tight deadlines, with excellent understanding of prioritizing tasks.

Familiarity with NYC DOHMH financial systems (BMS, OES, OAS, PAYRS, FMS) or other relevant/similar financial systems.

Additional Information

**IMPORTANT NOTES TO ALL CANDIDATES:

Please note: If you are called for an interview you will be required to bring to your interview copies of original documentation, such as:

A document that establishes identity for employment eligibility, such as: A Valid U.S. Passport, Permanent Resident Card/Green Card, or Driver’s license.

Proof of Education according to the education requirements of the civil service title.

Current Resume

Proof of Address/NYC Residency dated within the last 60 days, such as: Recent Utility Bill (i.e. Telephone, Cable, Mobile Phone)

Additional documentation may be required to evaluate your qualification as outlined in this posting’s “Minimum Qualification Requirements” section. Examples of additional documentation may be, but not limited to: college transcript, experience verification or professional trade licenses.

If after your interview you are the selected candidate you will be contacted to schedule an on-boarding appointment. By the time of this appointment you will be asked to produce the originals of the above documents along with your original Social Security card.

**LOAN FORGIVENESS

The federal government provides student loan forgiveness through its Public Service Loan Forgiveness Program (PSLF) to all qualifying public service employees. Working with the DOHMH qualifies you as a public service employee and you may be able to take advantage of this program while working full-time and meeting the program’s other requirements.

Please visit the Public Service Loan Forgiveness Program site to view the eligibility requirements:

https://studentaid.ed.gov/sa/repay-loans/forgiveness-cancellation/public-service

“FINAL APPOINTMENTS ARE SUBJECT TO OFFICE OF MANAGEMENT & BUDGET APPROVAL”

To Apply

Apply online with a cover letter to https://a127-jobs.nyc.gov/. In the Job ID search bar, enter: job ID number # 485398.

We appreciate the interest and thank all applicants who apply, but only those candidates under consideration will be contacted.

The NYC Health Department is committed to recruiting and retaining a diverse and culturally responsive workforce. We strongly encourage people of color, people with disabilities, veterans, women, and lesbian, gay, bisexual, and transgender and gender non-conforming persons to apply.

All applicants will be considered without regard to actual or perceived race, color, national origin, religion, sexual orientation, marital or parental status, disability, sex, gender identity or expression, age, prior record of arrest; or any other basis prohibited by law.

NOTE: This position is open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate in your resume that you would like to be considered for the position under the 55-a Program.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

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